Meeting/Event Information
OSWAPIC Conference Committee Meeting
Previous Meeting Next Steps and Follow Up Notes:
- Next Steps: Kelsey outlined the next steps, including receiving updates on vendor capacity, tightening the budget, finalizing sponsorship packages, and getting Star Chapter live. They encouraged participants to collaborate on the planning process and assign tasks as needed.
- Vendor Capacity: Kelsey stated that they will receive updates on the venue's capacity to accommodate vendors. This information will help finalize the number of vendor packages and ensure adequate space for all participants.
- Budget Finalization: Kelsey mentioned the need to tighten the budget by comparing costs and identifying areas for potential savings. They will finalize sponsorship packages based on the venue's capacity and projected revenue.
- Star Chapter Launch: Kelsey aims to get Star Chapter live by next week. This will provide a platform for collaboration and registration, ensuring all necessary components are in place before the conference.
- Collaboration Encouraged: Kelsey encouraged participants to collaborate on the planning process, assign tasks, and provide feedback.
Follow-up tasks:
- Meeting Notes Access: Copy and paste the meeting notes into an accessible document for all participants until the access issue is resolved. (Kelsey)
- Star Chapter Access: Ensure that all participants have access to Star Chapter once it goes live. (Kelsey)
- Vendor Capacity: Contact Carol to determine the maximum capacity for vendor tables at the venue. (Brenna)
- Budget Comparison: Prepare a comparison of the current year's budget with the previous year's budget to identify areas of increased expenses. (Kelsey, Brenna)
- Venue Capacity: Confirm the maximum capacity of the venue to ensure adequate space for participants and vendors. (Brenna)
- Vendor Package Details: Update the vendor package details based on the venue capacity and finalize the number of each vendor package level. (Kelsey)
- Speaker Topics: Review and finalize the list of speakers and topics, ensuring they are relevant to the target audience, including long-term care. (Program and Speaker Subcommittee Team)
- Google Sheet Access: Send invites to all participants to collaborate on the Google Sheet for conference planning. (Kelsey)
